On 8-9 March 2018, the TIEREF kick-off meeting took place in Istanbul, Turkey. Partners got to know each other better, and obtained a thorough understanding of the project and the forthcoming activities. An action plan was organised
Project meeting Agenda
8th March (Thursday) - First meeting day
Venue of the meeting: Wow Airprt Hotel Istanbul
Time |
Activity |
Lead by |
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09:30-10:00 |
Welcome and a brief introduction by project coordinator |
IMEM |
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10:00- 11:30 |
Participants’ introductions (please share your organisational experience related to the topic and expected impact of the project– each partner to prepare PPT max. 10 minutes) |
All partners |
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11:30 – 12:00 |
Coffee break |
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12:00 - 13:00 |
Presentation of ;
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IMEM |
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13:00 – 14:30 |
Lunch |
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14:30 – 14:50 |
WP1 Management Activities – leader to prepare a detailed PPT WP1/A1 Creation and completion grant agreement with the EACEA – lead by P1 WP1/A2 Creation and completion of bilateral agreement between P1 and the rest of the partners – lead by P1 WP1/A3 Creation and completion of the IPR agreement – lead by P1 with contribution by all partners WP1/A4 Development of project management manual – lead by P1 WP1/A5 Development of financial and monitoring reporting forms – lead by P1 with contribution by P3 WP1/A6 Regular six months reporting by all partners to P1 – lead by P1 + contribution by all partners WP1/A7 Regular review meetings of the National expert advisory committees in partners’ countries – all partners WP1/A8 Monthly review via Skype meetings to report on project progress by each partner and to agree on the next steps – lead by P1 + contribution by all partners WP1/A9 Organisation of the kick-off transnational partners meeting in Turkey – lead by P1 + participation of all partners WP1/A10 Completion and submission of progress and final reports to the EACEA Outputs: 1.1 Project management handbook 1.2 Reporting forms 1.3 Report on factual findings - Type I |
IMEM IMEM IMEM IMEM IMEM IMEM + ZGURA-M IMEM ALL PARTNERS ALL PARTNERS IMEM IMEM + ALL PARTNERS |
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14:50 – 15:10 |
Administrative and financial rules and reporting – see detailed PPT
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IMEM ZGURA-M |
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15:10 – 15:30 |
WP2 Quality assurance Activities – leader to prepare a detailed PPT: WP2/A1 Production and implementation of quality assurance plan and measures – lead by P8 + contribution by all partners. WP2/A2 Monthly reviews of progress against the work programme – lead by P1 + contribution by all partners. Peer review on regular base by all partners WP2/A3 Ongoing participation in the quality assurance measures according to predefined indicators with regards to the project outputs during their production, iterative testing, pilot implementation, dissemination, mainstreaming, exploitation and sustainability – all partners WP2/A4 Regular reviews of progress and gathering structured and concise feedback by the members of the NEAC – all partners WP2/A5 Gathering of impact based on logical framework indicators – lead by P8 + contribution by all partners. Outputs: 2.1 Quality plan 2.2 Internal quality assurance reports |
Inspectoratul Scolar Judetean Dolj Inspectoratul Scolar Judetean Dolj IMEM ALL PARTNERS ALL PARTNERS Inspectoratul Scolar Judetean Dolj |
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15:30 – 16:15 |
WP3 Evaluation Activities – leader to prepare a detailed PPT WP3/A1 Creation of internal evaluation plan and tools - lead by P3 and to be agreed by all partners. WP3/A2 Selection by tender procedure of external evaluator – lead by P3 WP3/A3 Development and provision of on-going external evaluation – lead by the selected external evaluator WP3/A5 Regular reviews of progress against the work plan and deliverables and of activity against aims and objectives of the project and against the original application – lead by P3 together with P1 + contribution by all partners. WP3/A6 Facilitate evaluation of partner meetings and analyse results for feedback to partners – lead by P3 WP3/A7 Evaluation of piloting, including setting of outcome measurement tools for assessing social and educational impact of the project results – lead by P3 + contribution by all partners. WP3/A8 Provision of progress and final external evaluation reports – lead by the selected external evaluator. WP3/A9 Organisation of the sixth transnational partners meeting in Latvia – lead by P5 + participation by all partners Outputs: 3.1 Internal evaluation plan and tools 3.2 External evaluation reports – progress and final stage |
ZGURA-M ZGURA-M External evaluator External evaluator IMEM ZGURA-M ZGURA-M External evaluator Baltic Countries International Education Foundation Academy |
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16:15 – 16:30 |
Coffee break |
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16:30 – 17:30 |
WP9 Dissemination Activities – leader to prepare a detailed PPT WP9/A1 Finalisation and implementation of the dissemination strategy – P1 with contribution from all partners. WP9/A2 Stakeholder identification - all partners. WP9/A3 Production of project brand and promotional materials - leaflets, roll-up banners, logo, PPT template etc. – lead by P1 + contribution by all partners. WP9/A4 Development and maintenance of the project website – P4 with contribution from all partners. WP9/A5 Reaching key European level dissemination targets and media – P1 with contribution from all partners. WP9/A6 Publications and press releases – at least 4 per partner country - all partners WP9/A7 Organisation of informative sessions (minimum 10 per partner) - all partners WP9/A8 Organisation of thematic workshops (minimum 10 per partner) - all partners Outputs: 9.1 Dissemination strategy and awareness-raising campaign 9.2 Dissemination promotional materials 9.3 Project website www.teachref.eu |
IMEM IMEM
STEFICON IMEM
ALL PARTNERS ALL PARTNERS |
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17:30 – 18:00 |
Recap of the first meeting day |
IMEM |
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19:00 – 21:00 |
Common Dinner – |
IMEM |
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9th March 2018 (Friday) - Second meeting day
Time |
Activity |
Lead by |
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09:30 – 11:00 |
WP5 Database of good practices development & assessment methodology for refugees students’ prior knowledge Activities – leader to prepare a detailed PPT WP5/A1 Development and implementation of a logical framework for collection and categorisation of inclusive refugee’s teaching and learning resources, methods, tools and mechanisms in the sectors: early childhood, secondary school, Adults education – lead by P2 + contribution by all partners WP5/A2 Collection, systematisation and categorisation of the good practices results – each partner will provide the above mentioned resources and will categorise them based on predefined wizard style logical framework – all partners WP5/A3 Customisation by each partner of the content based on the national requirements, circumstances and cultural differences – all partners WP5/A4 Development of the assessment methodology for refugee prior knowledge and online tool for assessment methodology for refugee students’ prior knowledge & recognition and validation of the learning outcomes gained during the learning process – lead by P6 + contribution by all partners WP5/A5 Uploading of the good practice resources onto the TIEREF portal – lead by P2 WP5/A6 Iterative testing of the good practice resources and the assessment methodology – all partners WP5/A7 On-going collection of other approbated refugee teaching and learning resources, methods, tools, practice – all partners to P2 WP5/A8 Organisation of the second transnational partners meeting in Plovdiv, Bulgaria – lead by P3 + contribution/input by all partners Outputs: 5.1 Framework for collection and categorization of inclusive refugee’s teaching and learning resources, methods, tools and mechanisms 5.2 Online tool for assessment methodology for refugee students’ prior knowledge & recognition and validation of the learning outcomes gained during the learning process |
ZGURA-M Ogretmen Akademisi Vakfi ALL PARTNERS ALL PARTNERS Istituto Comprensivo "Japigia1- Verga" Ogretmen Akademisi Vakfi ALL PARTNERS Ogretmen Akademisi Vakfi ZGURA-M |
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11:00 – 11:30 |
Coffee break |
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11:30 – 13:00 |
WP6 Peer supported learning intervention method Activities – leader to prepare a detailed PPT WP6/A1 Finalisation of the structure of the guide – lead by P7 + contribution by all partners WP6/A2 Creation of the content of the guide – lead by P6 + contribution by all partners WP6/A3 Production of EN version and translation onto partners’ languages – all partners WP6/A4 Pilot try-outs with beneficiaries – pedagogical staff, psychologists – all partners WP6/A5 Optimisation of the output based on the gathered feedback – lead by P7 WP6/A6 Organisation of the 3rd transnational partners meeting in Craiova, Romania – lead by P8 + contribution/input by all partners Output: 6.1 Peer supported learning intervention method |
Regional Directorate For Primary & Secondary Education Of Thessaly, Greece Regional Directorate For Primary & Secondary Education Of Thessaly, Greece Istituto Comprensivo "Japigia1- Verga" ALL PARTNERS ALL PARTNERS Regional Directorate For Primary & Secondary Education Of Thessaly, Greece Inspectoratul Scolar Judetean Dolj |
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13:00 – 14:30 |
Lunch |
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14:30 – 15:30 |
WP7 Online collaborative exchange portal and resource repository concept towards inclusive education Activities – leader to prepare a detailed PPT WP7/A1: Development of alpha/beta and final versions of the portal – lead by P4 + contribution by all partners on validation of the version WP7/A2: Collection, systematisation and categorisation of the good practices results – each partner will provide the above mentioned resources – lead by P4 + contribution by all partners WP7/A3: Gathering feedback from the NEAC and customisation by each partner of the content based on the national requirements, circumstances and cultural differences – all partners WP7/A4: Uploading of resources onto the portal (three testing cycles: alpha, beta and optimised versions) – lead by P4 WP7/A5: On-going collection of other approbated resources, methods, tools, practice – all partners Output: 7.1 Online collaborative exchange portal and resource repository concept towards inclusive education |
STEFICON STEFICON STEFICON ALL PARTNERS STEFICON ALL PARTNERS |
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15:30 – 16:00 |
Discussion and plans for the organisation of the next partner meetings: • Second transnational partners meeting - Plovdiv, Bulgaria • Third transnational partners meeting - Craiova, Romania • Fourth transnational partners meeting - Trikala, Greece • Fifth transnational partners meeting - Bari, Italy • Sixth transnational partners meeting - Dangavpils, Latvia • Final transnational partners meeting & multiplier event - Istanbul, Turkey |
ZGURA-M Inspectoratul Scolar Judetean Dolj Regional Directorate For Primary & Secondary Education Of Thessaly, Greece Istituto Comprensivo "Japigia1- Verga" Baltic Countries International Education Foundation Academy IMEM |
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16:00 – 16:30 |
Coffee break |
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16:30 – 17:00 |
Action plan |
IMEM |
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17:00 |
End of the meeting |
IMEM |
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