Project kick-off meeting in Istanbul

On 8-9 March 2018, the TIEREF kick-off meeting took place in Istanbul, Turkey. Partners got to know each other better, and obtained a thorough understanding of the project and the forthcoming activities. An action plan was organised

 

Project meeting Agenda

8th March (Thursday) - First meeting day

 

Venue of the meeting: Wow Airprt Hotel Istanbul

 

Time

Activity

Lead by

09:30-10:00

Welcome and a brief introduction by project coordinator

 

IMEM

10:00- 11:30

Participants’ introductions (please share your organisational experience related to the topic and expected impact of the project– each partner to prepare PPT max. 10 minutes)

 

All partners

11:30 – 12:00

Coffee break

 

12:00 - 13:00

Presentation of  ;

  • the project concept

  • the work plan

IMEM

 

13:00 – 14:30

Lunch

 

 

14:30 – 14:50

WP1 Management

Activities – leader to prepare a detailed PPT

WP1/A1 Creation and completion grant agreement with the EACEA – lead by P1

WP1/A2 Creation and completion of bilateral agreement between P1 and the rest of the partners – lead by P1

WP1/A3 Creation and completion of the IPR agreement – lead by P1 with contribution by all partners

WP1/A4 Development of project management manual – lead by P1

WP1/A5 Development of financial and monitoring reporting forms – lead by P1 with contribution by P3

WP1/A6 Regular six months reporting by all partners to P1 – lead by P1 + contribution by all partners

WP1/A7 Regular review meetings of the National expert advisory committees in partners’ countries – all partners

WP1/A8 Monthly review via Skype meetings to report on project progress by each partner and to agree on the next steps – lead by P1 + contribution by all partners

WP1/A9 Organisation of the kick-off transnational partners meeting in Turkey – lead by P1 + participation of all partners

WP1/A10 Completion and submission of progress and final reports to the EACEA

 

Outputs:

1.1 Project management handbook

1.2 Reporting forms

1.3 Report on factual findings - Type I

IMEM

 

 

IMEM

 

IMEM

 

IMEM

 

 

IMEM

 

IMEM + ZGURA-M

 

 

IMEM

 

 

ALL PARTNERS

 

 

ALL PARTNERS

 

 

 

IMEM

 

 

IMEM + ALL PARTNERS

14:50 – 15:10

Administrative and financial rules and reporting – see detailed PPT

  • General rules

  • Reporting forms

IMEM

ZGURA-M

15:10 – 15:30

WP2 Quality assurance

Activities – leader to prepare a detailed PPT:

WP2/A1 Production and implementation of quality assurance plan and measures – lead by P8 + contribution by all partners.

WP2/A2 Monthly reviews of progress against the work programme – lead by P1 + contribution by all partners. Peer review on regular base by all partners

WP2/A3 Ongoing participation in the quality assurance measures according to predefined indicators with regards to the project outputs during their production, iterative testing, pilot implementation, dissemination, mainstreaming, exploitation and sustainability – all partners

WP2/A4 Regular reviews of progress and gathering structured and concise feedback by the members of the NEAC – all partners

WP2/A5 Gathering of impact based on logical framework indicators – lead by P8 + contribution by all partners.

 

Outputs:

2.1 Quality plan

2.2 Internal quality assurance reports

Inspectoratul Scolar Judetean Dolj   

Inspectoratul Scolar Judetean Dolj

 

IMEM

 

 

 

ALL PARTNERS

 

 

 

 

 

ALL PARTNERS

 

 

Inspectoratul Scolar Judetean Dolj

15:30 – 16:15

WP3 Evaluation

Activities – leader to prepare a detailed PPT

WP3/A1 Creation of internal evaluation plan and tools - lead by P3 and to be agreed by all partners.

WP3/A2 Selection by tender procedure of external evaluator – lead by P3

WP3/A3 Development and provision of on-going external evaluation – lead by the selected external evaluator

WP3/A5 Regular reviews of progress against the work plan and deliverables and of activity against aims and objectives of the project and against the original application – lead by P3 together with P1 + contribution by all partners.

WP3/A6 Facilitate evaluation of partner meetings and analyse results for feedback to partners – lead by P3

WP3/A7 Evaluation of piloting, including setting of outcome measurement tools for assessing social and educational impact of the project results – lead by P3 + contribution by all partners.

WP3/A8 Provision of progress and final external evaluation reports – lead by the selected external evaluator.

WP3/A9 Organisation of the sixth transnational partners meeting in Latvia – lead by P5 + participation by all partners

 

Outputs:

3.1 Internal evaluation plan and tools

3.2 External evaluation reports – progress and final stage

ZGURA-M

 

ZGURA-M

 

External evaluator

 

External evaluator

 

 

IMEM

 

 

 

 

ZGURA-M

 

 

ZGURA-M

 

 

 

External evaluator

 

 

Baltic Countries International Education Foundation Academy           

16:15 – 16:30

Coffee break

 

16:30 – 17:30

WP9 Dissemination

Activities – leader to prepare a detailed PPT

WP9/A1 Finalisation and implementation of the dissemination strategy – P1 with contribution from all partners.

WP9/A2 Stakeholder identification - all partners.

WP9/A3 Production of project brand and promotional materials - leaflets, roll-up banners, logo, PPT template etc. – lead by P1 + contribution by all partners.

WP9/A4 Development and maintenance of the project website – P4 with contribution from all partners.

WP9/A5 Reaching key European level dissemination targets and media – P1 with contribution from all partners.

WP9/A6 Publications and press releases – at least 4 per partner country - all partners

WP9/A7 Organisation of informative sessions (minimum 10 per partner) - all partners

WP9/A8 Organisation of thematic workshops (minimum 10 per partner) - all partners

 

Outputs:

9.1 Dissemination strategy and awareness-raising campaign

9.2 Dissemination promotional materials

9.3 Project website www.teachref.eu 

IMEM

IMEM


ALL PARTNERS
IMEM

 

 

STEFICON

 

 

IMEM

 


ALL PARTNERS

 

ALL PARTNERS

 

ALL PARTNERS

17:30 – 18:00

Recap of the first meeting day

 

IMEM

19:00 – 21:00

Common Dinner –

IMEM

         

9th March 2018 (Friday) - Second meeting day

 

Time

Activity

Lead by

09:30 – 11:00

WP5 Database of good practices development & assessment methodology for refugees students’ prior knowledge

Activities – leader to prepare a detailed PPT

WP5/A1 Development and implementation of a logical framework for collection and categorisation of inclusive refugee’s teaching and learning resources, methods, tools and mechanisms in the sectors: early childhood, secondary school, Adults education – lead by P2 + contribution by all partners

WP5/A2 Collection, systematisation and categorisation of the good practices results – each partner will provide the above mentioned resources and will categorise them based on predefined wizard style logical framework – all partners

WP5/A3 Customisation by each partner of the content based on the national requirements, circumstances and cultural differences – all partners

WP5/A4 Development of the assessment methodology for refugee prior knowledge and online tool for assessment methodology for refugee students’ prior knowledge & recognition and validation of the learning outcomes gained during the learning process  – lead by P6 + contribution by all partners

WP5/A5 Uploading of the good practice resources onto the TIEREF portal – lead by P2

WP5/A6 Iterative testing of the good practice resources and the assessment methodology – all partners

WP5/A7 On-going collection of other approbated refugee teaching and learning resources, methods, tools, practice – all partners to P2

WP5/A8 Organisation of the second transnational partners meeting in Plovdiv, Bulgaria – lead by P3 + contribution/input by all partners

 

Outputs:

5.1 Framework for collection and categorization of inclusive refugee’s teaching and learning resources, methods, tools and mechanisms

 

5.2 Online tool for assessment methodology for refugee students’ prior knowledge & recognition and validation of the learning outcomes gained during the learning process

ZGURA-M

 

 

 

Ogretmen Akademisi Vakfi

 

 

 

 

 

ALL PARTNERS

 

 

 

 

 

ALL PARTNERS

 

 

 

Istituto Comprensivo "Japigia1- Verga"

 

 

 

 

 

Ogretmen Akademisi Vakfi

ALL PARTNERS

 

 

Ogretmen Akademisi Vakfi

 

ZGURA-M

 

 

 

11:00 – 11:30

Coffee break

 

11:30 – 13:00

WP6 Peer supported learning intervention method

Activities – leader to prepare a detailed PPT

 

 

WP6/A1 Finalisation of the structure of the guide – lead by P7 + contribution by all partners

 

 

 

WP6/A2 Creation of the content of the guide – lead by P6 + contribution by all partners

 

WP6/A3 Production of EN version and translation onto partners’ languages – all partners

WP6/A4 Pilot try-outs with beneficiaries – pedagogical staff, psychologists – all partners

WP6/A5 Optimisation of the output based on the gathered feedback – lead by P7

 

 

 

WP6/A6 Organisation of the 3rd transnational partners meeting in Craiova, Romania – lead by P8 + contribution/input by all partners

 

Output:

6.1 Peer supported learning intervention method

 

Regional Directorate For Primary & Secondary Education Of Thessaly, Greece            

 

Regional Directorate For Primary & Secondary Education Of Thessaly, Greece

Istituto Comprensivo "Japigia1- Verga"            

 

ALL PARTNERS

 

ALL PARTNERS

 

Regional Directorate For Primary & Secondary Education Of Thessaly, Greece

Inspectoratul Scolar Judetean Dolj                   

13:00 – 14:30

Lunch

 

 

14:30 – 15:30

WP7 Online collaborative exchange portal and resource repository concept towards inclusive education

Activities – leader to prepare a detailed PPT

WP7/A1: Development of alpha/beta and final versions of the portal – lead by P4 + contribution by all partners on validation of the version

WP7/A2: Collection, systematisation and categorisation of the good practices results – each partner will provide the above mentioned resources – lead by P4 + contribution by all partners

WP7/A3: Gathering feedback from the NEAC and customisation by each partner of the content based on the national requirements, circumstances and cultural differences – all partners

WP7/A4: Uploading of resources onto the portal (three testing cycles: alpha, beta and optimised versions) – lead by P4

WP7/A5: On-going collection of other approbated resources, methods, tools, practice – all partners

 

Output:

7.1 Online collaborative exchange portal and resource repository concept towards inclusive education

 

STEFICON         

 

 

 

STEFICON

 

 

STEFICON

 

 

 

 

ALL PARTNERS

 

 

 

STEFICON

 

 

ALL PARTNERS

15:30 – 16:00

Discussion and plans for the organisation of the next partner meetings:

         Second transnational partners meeting - Plovdiv, Bulgaria

 

         Third transnational partners meeting - Craiova, Romania

 

         Fourth transnational partners meeting - Trikala, Greece

 

 

         Fifth transnational partners meeting - Bari, Italy

 

         Sixth transnational partners meeting - Dangavpils, Latvia

 

 

 

         Final transnational partners meeting & multiplier event - Istanbul, Turkey

 

 

ZGURA-M

 

 

Inspectoratul Scolar Judetean Dolj   

 

Regional Directorate For Primary & Secondary Education Of Thessaly, Greece Istituto Comprensivo "Japigia1- Verga"            

 

Baltic Countries International Education Foundation Academy           

 

IMEM

 

16:00 – 16:30

Coffee break

 

 

16:30 – 17:00

Action plan

 

IMEM

17:00

End of the meeting

 

IMEM